Exhibit Space Application Form
May 14-15, 2023, Vancouver Convention Centre, West Building, Hall A
Terms and Conditions
Bakery Showcase is produced by the Baking Association of Canada (BAC) and Annex Business Media.
CONTRACT: The Application for Exhibit Space when, and if, accepted by BAC and Annex Business Media shall constitute a contract between the Exhibitor and BAC and Annex Business Media. Rules which will be sent to the Exhibitor as part of the Exhibitor’s Manual.
SHOW DETAILS: The license given hereunder is solely for the use and occupation of the space allocated to the Exhibitor and is for the period outlined below.
SHOW DATES AND HOURS: Sunday, May 14, 2023 11:00 am – 5:00 pm Monday, May 15, 2023 11:00 am – 5:00 pm
SHOW LOCATION: Vancouver Convention Centre, 1055 Canada Pl, Vancouver, BC V6C 0C3
MOVE-IN DATES: Friday, May 12, 2023 and Saturday, May 13, 2023 according to a pre-determined schedule. Exhibitors will not be allowed to move-in outside their allocated time period.
MOVE-OUT DATES: Monday, May 15, 2023, 5:30 pm – 9:00 pm and Tuesday, May 16, 2023, 8:00 am – 11:00 am
PAYMENT REQUIREMENTS: The Application for Exhibit Space must be accompanied by the 100% payment in accordance with the schedule listed below. Applications will not be processed nor assigned space without the required payment.
REFUNDS AND CANCELLATION CHARGES: In the event an Exhibitor whose Application for Exhibit Space has been processed and accepted wishes to cancel prior to February 28, 2023 a refund of the money deposited less 50% of the total exhibit space cost and applicable taxes will be returned if the notice of cancellation is received by Annex Business Media in writing prior to February 28, 2023. There will be no refund of exhibit space payments for cancellations made on or after February 28, 2023.
BAC or Annex Business Media reserves the right to terminate this contract and to withhold from the Exhibitor possession of exhibit space and all space rental fees paid if: (a) the Exhibitor fails to pay all space rental charges by February 28, 2023; (b) the Exhibitor fails to set up an exhibit consistent with the prime purpose of the Exhibition during the assigned move-in times or (c) the Exhibitor fails to perform any material terms or conditions of the contract or refuses to abide by these Terms and Conditions. Should this contract be terminated in this manner the Exhibitor shall forfeit, as liquidated damages, the amount paid for space rental (including taxes), regardless of whether or not BAC or Annex Business Media resells the space involved.
In case the Exhibition shall not be held for any reason whatsoever, then and thereupon the license of space to the Exhibitor shall be terminated. In such case, the limit of the claim for damage and/or compensation by the Exhibitor shall be forwarded to the next live event year as credit, not refunded.
ALLOCATION OF EXHIBIT SPACE: Whenever possible, space assignments will be made in keeping with the preferences as to location by the Exhibitor.
SUBLETTING OF EXHIBIT SPACE: Exhibitors may not assign, sublet or share their exhibit space with another business or firm unless approval has been obtained in writing from BAC or Annex Business Media. Exhibitors must show goods manufactured or dealt by them in the regular course of business. Should an article of a non-exhibiting firm be required for operation or demonstration in an Exhibitor’s display, identification of such article shall be limited to the usual and regular nameplates and imprint or trademark under which the same is sold in the general course of business.
ELIGIBLE EXHIBITS: The purpose of this Exhibition is to provide a forum whereby suppliers of ingredients, products, equipment, services and technology can meet and sell to companies that produce finished baked goods for sale or resale. As such, all Exhibitor’s products and services must be of this nature. BAC or Annex Business Media reserves the right to remove, decline or prohibit any exhibit or part of an exhibit or proposed exhibit which, in its opinion, is not suitable to or in keeping with the character of the Exhibition. Associations, educational institutions and government departments are eligible to exhibit.
LIABILITY: Neither BAC, nor Annex Business Media, nor Vancouver Convention Centre, nor the official contractors charged with providing the services can be held responsible for any injury, loss or damage that may occur to the Exhibitor’s employees, agents or property from any cause whatsoever, or which may be sustained by any person who may be on the premises contracted to the Exhibitor, or watching, observing or participating in any demonstration or exhibit of the Exhibitor. Exhibitor and Exhibitor’s contractors and its insurers will not subrogate against BAC or Annex Business Media for theft of, loss of or damage to Exhibitor’s or Exhibitor’s contractors’ property while in transit to, within and in transit from the confines of Vancouver Convention Centre.
Protection against unauthorized removal of property from the booth occupied by the Exhibitor shall be the Exhibitor’s responsibility and that it is the sole responsibility of the Exhibitor to obtain such insurance protection.
NOTE: We will provide security guards from the beginning of move-in, throughout the show period, until the completion of moveout on a 24 hour a day basis, but the furnishing of this service is in no case to be understood or interpreted by Exhibitors as guaranteeing them against loss or theft.
INSURANCE: Exhibitor and Exhibitor’s contractors shall at their sole cost and expense, procure and maintain through the term of this contract, comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the contracted premises. Such insurance shall name BAC or Annex Business Media as an additional insured. The Exhibitor must also meet full requirements of federal and provincial legislation covering safety at work, duly protecting every person carrying out work for their account.
DAMAGE TO PROPERTY: The Exhibitor is liable for any damage caused to building floors, walls, or columns or to standard booth equipment, or to other Exhibitor’s property. Cost for repairing any damages will be billed to the responsible Exhibitor.
CHARACTER OF EXHIBITS: The general rule of the exhibit floor is “be a good neighbour”. No exhibits will be permitted which interfere with the use of other exhibits or impede access to them or impede the free use of the aisle. Carpeted floor covering for exhibit space is mandatory. Each Exhibitor must ensure at all times during the period of the Exhibition that someone is present at their booth. Lighting: In the best interest of the Exhibition, BAC or Annex Business Media reserves the right to restrict the use of glaring lights or objectionable light effects including flashing electric signs or lights. The exterior of any display cabinet or structure facing an aisle or adjacent Exhibitor’s booth must be suitably finished and decorated at the Exhibitor’s expense.